Group Booking Terms Email
Set expectations for large parties.
Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it (what [VERIFY] means).
Write a group booking terms email. Party size thresholds and menu options: [GROUP_OPTIONS]. Deposit, cancellation, final numbers and billing policy: [POLICIES]. Contact details: [CONTACT]. Draft a clear email of 200 words that confirms the booking, lists the terms in plain language, asks for dietary requirements and final numbers by a date, explains split billing rules, and asks for a reply to confirm acceptance. Offer a shorter version for messaging and a checklist for staff to prepare. Include a courteous reminder email one week before and a thank-you after. Mark all consumer and payment rules for verification [VERIFY] for [JURISDICTION] and have the terms reviewed by a professional. Also add a one-page terms sheet in plain language that guests can sign or confirm, and a checklist for the manager before the event to confirm numbers, menu, seating and payment arrangements. Do not invent prices, policies or supplier terms. Leave placeholders, tag deposit, cancellation and refund rules [VERIFY] for [JURISDICTION], and have them confirmed before they reach guests.
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