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Sports Club or Lessons Fee Refund After Injury or Move

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Write a request to a sports club or lesson provider for a refund after injury or a move, calculating a pro rata refund.

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Write a request to a sports club or lesson provider for a refund after injury or a move. Inputs I will provide: provider [PROVIDER_NAME], term and fees [TERM_AND_FEES], reason [REASON], sessions attended [SESSIONS_ATTENDED], terms [TERMS_ON_REFUNDS], documentation [DOCUMENTATION].

It should calculate a pro rata refund and ask for one. Show the arithmetic for a fair pro rata refund: term fee divided by the number of sessions, multiplied by sessions not attended. Explain the reason (injury, a move, a change of school hours) in a sentence and offer to provide a note if the club needs one, but do not share medical detail. Ask for a refund first and a credit or transfer to a sibling as a fallback.

What to collect first: Terms, receipts, and documentation. Realistic outcomes to ask for: Pro rata refund or credit. A typical reply: Providers may cite non-refundable terms; reply by asking for goodwill.

Draft the sports club or lessons fee refund after injury or move, then score your own draft from 1 to 5 on clarity, evidence, tone, the request, the date, and facts, and give me the improved final version. Provide the letter with a short cover note, around 50 words, and next an if-ignored ladder (ask the coordinator, then the owner), then a list of exhibits (terms, receipts, documents). Email it with a clear subject line and the PDF attached, and archive the thread and any automatic reply and do not delete any reply.

Make it steady, civil and clear, threatening nothing beyond lawful steps, set no cut-off other than [DEADLINE], and flag what I cannot prove. Draft it as myself, not on anyone's behalf, claiming no legal credentials. Cite no law or deadline I did not supply; work from [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] and nothing else, and add a line telling me to confirm the rules with a professional or consumer agency. None of this is legal advice.

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Term fee 240.00 for 12 weeks (20.00 a week). Child attended 4 weeks, then we moved on 1 March. Unused sessions: 8. Pro rata refund: 8 x 20.00 = 160.00.
Message: 'Could you refund 160.00 for the 8 sessions we cannot attend? If you cannot, please offer a credit for a sibling or a later term. A note with our new address is attached.'
We have enjoyed the classes and would happily return if we move back, so a credit that does not expire would also be welcome. Thank you for considering this.

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