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Childcare Notice Period and Deposit Return Letter

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Write a letter about a childcare notice period dispute and the return of your deposit, citing the contract, dates and amount due.

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Write a letter about a notice period dispute and the return of a childcare deposit. What I will tell you: provider [PROVIDER_NAME], contract dates [CONTRACT_DATES], notice given and how [NOTICE_GIVEN], last day attended [LAST_DAY], deposit and fees charged [DEPOSIT_AND_FEES], what I think is owed [AMOUNT_OWED].

Please have the letter set out dates and ask for a final statement, the deposit return, and removal of any fees after my last day if the notice period was met. Give the notice date, how it was given, the notice period in the contract and the last day my child attended. Ask for a final statement, the return of the deposit, and removal of any fees after the notice period ended, and note the date by which I would like the refund.

Gather before drafting: Contract, notice email, final invoice, and bank records. Realistic outcomes to ask for: A final statement, deposit return, and fee removal. The usual pushback: Providers may say notice must be in writing on a form; reply by pointing to the date of your email.

Start by making a dated timeline for the childcare notice period and deposit return letter (date, what happened, proof), note what is missing, and then write the letter so it follows the timeline. Provide the letter with a 50-word cover note, and next the steps to take for silence or refusal (ask the director, then owner, then licensing), and a list of exhibits (contract, notice, invoice, bank records). Email it as a PDF and paste the text into the message, then keep the sent message with its full headers and do not delete any reply.

Draft this as me, an ordinary person, never as a lawyer. Make it steady, civil and clear, threatening nothing beyond lawful steps, use only the date in [DEADLINE], and flag what I cannot prove. Name no legal rule you cannot source from my input; use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] only as I give them, and add a line telling me to confirm the rules with a professional or consumer agency. None of this is legal advice.

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Dear Director,
I gave notice by email on 2 March (attached) for my child's last day on 30 March, which is four weeks as in section 8 of my contract. Your invoice of 1 April charges for the weeks of 6 and 13 April, 2 x 190.00 = 380.00, and my deposit of 190.00 has not been returned.
Please remove the April charges, return the deposit, and send a final statement. I would be grateful for a reply by 15 April.

• childcare