Teams Retention, Records and Sensitive Chat Review
Check what is kept and what should not be in chats (defensive).
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Review our practices on records and sensitive content in Microsoft Teams, supporting but not replacing advice from legal and compliance specialists. What people post in chats and channels (anonymised examples): [EXAMPLES]. Retention settings if known: [RETENTION_SETTINGS]. Our records and privacy policy: [POLICY]. Start by listing the kinds of information the examples contain and the policy rule that applies to each, quoting the policy words I gave; where the policy is silent, say so and add the point to a list of questions for compliance. Check for decisions that exist only in chats, personal data in broad channels, credentials or sensitive information in messages, records that should be kept and where they should be saved, and conflicts between retention settings and policy. Rate each risk high, medium or low by likelihood and harm. Base findings on the examples and say what is unknown. Retention and legal hold decisions belong to legal, compliance and IT [VERIFY]. Return a table of findings, a one-page staff guide in plain words, a blame-free reporting route and short script for handling a mistaken post, and a quarterly check. Do not ask me to paste real personal data.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.