Teams Sprawl and Ownership Audit
Find duplicate, inactive and ownerless teams.
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Audit our Microsoft Teams environment using this list: team name, owners, members, guests, channels, last activity date, creation date, privacy setting: [TEAMS_LIST]. Our lifecycle and naming rules: [RULES]. Present the counts first with arithmetic, for example 120 teams of which 36 have fewer than two owners is 30 percent. Worked summary: 180 teams, 54 with a single owner (30 percent), 37 inactive for 180 days (20.6 percent), 21 with guests, 12 names breaking the convention, and 9 probable duplicate pairs. List teams by priority, ownerless and inactive first, grouped by department if the list shows it. Activity data may not show people reading without posting, so flag that uncertainty. Table: Team, Issue, Evidence, Recommended action (keep, fix owners, merge, archive) and Who decides. For each proposed merge say what happens to files, chats and members and ask me to confirm with owners. Do not delete anything with files that may be needed. Archive process: notify owners with two weeks to object, set to read-only [VERIFY], archive, review after 90 days, delete only with approval; include the steps to reverse an archive [VERIFY], the owner message with a deadline and a default action, a one-page naming convention and lifecycle policy, and a quarterly review. Estimate the clean-up: 45 teams at 10 minutes each is 7.5 hours, as a one-hour session plan plus follow-up.
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