PowerPoint Q&A Preparation Sheet From the Deck
Anticipate questions and prepare honest answers.
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Prepare me for questions after my PowerPoint presentation. Slide text: [SLIDE_TEXT]. Audience and their concerns: [AUDIENCE_CONCERNS]. Facts and data I can support: [SUPPORTING_FACTS]. Topics that are off limits or unknown: [LIMITS]. List the 15 most likely questions in categories (data, method, cost, risk, timing, alternatives, personal views), ranked by likelihood and difficulty with the five hardest first. For each give a short answer of two or three sentences using only my facts, the evidence slide to jump to, and a follow-up if the question is hostile. For the hard ones say what evidence would change my answer. Provide honest responses for questions I cannot answer, such as 'I don't have that figure; I will find out and reply by [DATE]'. Mark any answer that needs a fact I did not give. Identify slides to keep as hidden backup slides. Add rules for the session (restate the question, answer briefly, check it answered, park off-topic questions) and a rehearsal with a colleague who asks questions in a different order.
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Invented sample of five questions. 1. 'How reliable is the 12 percent figure?' Answer: it is the average of 240 orders in March; the range was 8 to 15 percent; slide 14 shows the data. 2. 'What does this cost?' Answer: 20,000 in year one, slide 15. 3. 'What if the supplier is late?' Answer: two backups, slide 16. 4. 'Have you tried alternatives?' Answer: yes, three, slide 12. 5. A question I cannot answer: 'I do not have that figure; I will reply by Friday.' Hardest questions ranked first.
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