Unused Holiday Pay Out on Leaving: Calculation Request
Write a request for a calculation and payment of unused leave when leaving a job, showing the balance and the arithmetic.
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Write a request for a calculation and payment of unused leave when leaving a job. What I will tell you: employer [EMPLOYER_NAME], last day [LAST_DAY], leave entitlement and taken [LEAVE_ENTITLEMENT], carry-over rules [CARRY_OVER], my daily rate [DAILY_RATE], amount I expect [EXPECTED_AMOUNT]. It should show the balance and the arithmetic and ask for payment on the final payslip. Lay out the arithmetic with sample numbers I can replace: annual entitlement, days accrued to the last day, days taken, days remaining, daily rate, and the amount. Quote the contract or policy on payout and carry-over. Ask for the calculation on the final payslip, or in writing before it, and for the date the final pay will be made. If they say leave is not paid out, ask for the clause and say I will check local rules with a labour agency. Documents that usually matter: Contract, leave records, and payslips. What I can realistically request: Payment and a written calculation. A typical reply: Employers may cite policy; reply by asking for the clause. Write three versions of the letter for the unused holiday pay out on leaving: calculation request, one firm, one neutral, and one final notice, each 180 to 280 words with the same facts throughout. Deliver the finished letter with a cover note of about 50 words, and next an if-ignored ladder (ask HR, then labour agency), then a list of exhibits (contract, leave records, payslips). Send it with a clear subject line and the PDF attached, then keep the thread and any automatic reply and ask for a reply confirming receipt. Draft this in the first person as a layperson, never as a lawyer. Quote no statute or time limit from memory; use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] and nothing else, and remind me to check the law with a qualified adviser. Make it steady, civil and clear, with no threats beyond lawful steps, set no cut-off other than [DEADLINE], and say where an outcome is uncertain. This is drafting help, not legal advice.
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