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Pay Stub Errors and Missing Hours: Request to Payroll

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Write a request to payroll to review pay stubs where hours or pay rates look wrong, including a table of dates.

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Write a request to payroll to review pay stubs where hours or pay rates look wrong. Facts I will give: employer [EMPLOYER_NAME], pay periods affected [PAY_PERIODS], hours I worked and records [HOURS_AND_RECORDS], hours and pay shown [HOURS_AND_PAY_SHOWN], rate I was told [AGREED_RATE], what I ask [DESIRED_REMEDY].

The letter should include a table of dates, hours worked, hours paid, rate and difference, ask for a review and correction, and ask for the timekeeping records for those periods. It should be cooperative and assume an error until shown otherwise.

Gather before drafting: My own log of hours with times, schedule screenshots, the offer letter with the rate, messages with supervisors, and pay stubs. Remedies that are usually on the table: A corrected payment, written explanation, and an updated record. The usual pushback: Payroll may say records show otherwise; reply by asking for the timekeeping data and the approval chain [VERIFY any local rules on pay records and time limits with a labour agency].

First build an evidence index for the pay stub errors and missing hours: request to payroll (exhibit number, description, date, what it proves), mark the missing ones, and then cite the exhibit numbers in the text. Provide the letter together with a 50-word cover note, followed by an escalation ladder if I am ignored (ask payroll, then HR, then labour agency), then a list of exhibits (hours log, schedule, offer letter, pay stubs). Email it as a PDF and paste the text into the message, and save a screenshot of the sent folder showing date and time and do not delete any reply.

Draft it in my own voice as a private individual, claiming no legal credentials. Make it steady, civil and clear, without exaggeration, put the date from [DEADLINE] on any request, and flag what I cannot prove. Name no legal rule you cannot source from my input; stay within [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] as given, and add a line telling me to confirm the rules with a professional or consumer agency. This is drafting help, not legal advice.

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Dear Payroll Team,
My pay stubs for 3 and 17 March show 74 hours and 70 hours at 17.50. My timesheet entries and the scheduling app show 80 and 78 hours, a difference of 14 hours, or 245.00 before tax. I attach my notes with start and finish times, the schedule screenshots and the offer letter showing the 17.50 rate.
Could you please review the timekeeping records for those periods and correct the pay, or explain why the hours were reduced? I would appreciate a reply by 10 April and I am happy to meet to go through the records.

• wages