Response to a Contractor's Final Demand for Extra Payment
Write a reply to a contractor who demands more money after the job, setting out contract and asking for a breakdown.
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Write a reply to a contractor who demands more money after the job. Inputs I will provide: contractor [CONTRACTOR_NAME], original contract price [CONTRACT_PRICE], payments made [PAYMENTS_MADE], extra demanded and reason [EXTRA_DEMANDED], variations approved in writing [APPROVED_VARIATIONS], defects remaining [REMAINING_DEFECTS]. The reply should set out contract, payments, approved changes, and ask for a breakdown, and propose to pay for approved extras after defects are fixed. Set out in a table: contract price, payments made with dates, changes approved in writing with their price, and the extra now demanded. Ask for an itemised invoice for the extras with the dates they were agreed, and for the remaining defects to be fixed before I pay any disputed amount. Offer to pay promptly for extras that were approved in writing, and propose a short call or site visit to agree a final account. Documents that usually matter: Contract, change orders, payment receipts, and photos of defects. Realistic outcomes to ask for: A reduced demand, an itemised invoice, a defect fix, and a payment schedule. They will often answer: Contractors may say extras were verbal; reply by asking for the written approval. Begin with a timeline table for the response to a contractor's final demand for extra payment (when, what, document), mark undocumented dates, and then keep every date in the letter consistent with it. Return the finished letter with a short cover note, around 50 words, followed by an escalation ladder if I am ignored (reply, then mediation), then an evidence checklist (contract, change orders, receipts, photos). Send it with a clear subject line and the PDF attached, then keep a screenshot of the sent folder showing date and time and ask for a reply confirming receipt. Keep it firm, factual and polite, threatening nothing beyond lawful steps, set no cut-off other than [DEADLINE], and flag what I cannot prove. Draft this in my own voice as a private individual, without posing as counsel. Cite no law or deadline I did not supply; work from [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] and nothing else, and tell me to verify the exact law with a professional. None of this is legal advice.
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