Translation Quote and Project Scope Template
Define scope before hiring a translator.
Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made
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Prepare a request for quotes. Content to translate: [CONTENT]. Word count (or my estimate): [WORD_COUNT]. Languages: [LANGUAGES]. Special requirements (formatting, subject expertise, certification): [REQUIREMENTS]. Write a request that I can send to three translators or agencies, including the project description, the sample text, deadlines, desired deliverables, review rounds, how confidential information is handled, payment terms to be discussed, and questions about their experience and process. Create a comparison table for quotes with price per word, turnaround, review included, qualifications, and references. Provide a short list of red flags such as no questions about the text or unrealistic turnaround. Do not invent agencies or prices. Add a short section on how to choose a sample passage for a test translation and how to evaluate it fairly, and a template message for declining a quote politely. Include a table for the project schedule with milestones for delivery, review and corrections, and a note on keeping the final files and glossary after the project.
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