Private Dining and Group Booking Proposal Pack

Produce a private dining proposal with menu options, minimum spend, timing, deposit terms and a booking confirmation sheet.

Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it (what [VERIFY] means).

Help me create a private dining and group booking offer. Space and capacity: [SPACE_AND_CAPACITY]. Menu options for groups: [GROUP_MENUS]. Minimum spend or hire fee: [MINIMUM_SPEND]. Typical events (birthdays, work dinners, wakes): [EVENT_TYPES]. Deposit approach: [DEPOSIT_TERMS]. Staffing available: [STAFFING].

Create: a one-page proposal with the headings The space, Menus, Drinks packages, Timing, What is included, What is not included, Costs, and How to book; a pricing worksheet table with the columns Item, Unit price, Quantity, Total, with the arithmetic shown, including a service charge placeholder and tax placeholder [VERIFY local rules]; an enquiry reply email under 150 words; a booking confirmation sheet with fields for numbers, dietary needs, arrival time, payment, and contact on the day; a 48 hour confirmation checklist for the team; and a short list of questions to ask before quoting.

Add a table of three example packages (small, medium, large) with the number of staff needed using a ratio I can adjust, showing the calculation for the staff count.

Do not invent my prices, capacity or menu. Dietary and allergy details must be collected in writing and passed to the kitchen. Contract, deposit and cancellation terms should be reviewed against local rules and by a professional if needed [VERIFY]; this is drafting help and not legal advice.

Add a worked example with invented figures: 24 guests, a set menu at 42 per head, drinks package at 18 per head, room fee 150, and compute the total before tax.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented figures.
Item | Unit price | Qty | Total
Set menu | 42 | 24 | 1,008
Drinks package | 18 | 24 | 432
Room fee | 150 | 1 | 150
Subtotal before service charge and tax: 1,008 + 432 + 150 = 1,590

Service charge placeholder: [SERVICE_CHARGE] percent. Tax: check local rules [VERIFY].
Cost per guest before extras: 1,590 / 24 = 66.25.
Staffing: at 1 server per 8 guests, 24 / 8 = 3 servers plus 1 host.

Deposit idea: 25 percent of the subtotal is 397.50, due at booking, with terms in writing.

• template
• pricing