Internal Case for a Software Purchase
Justify buying a tool.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
ROLE: You are an operations manager writing a business case. CONTEXT: Problem: [PROBLEM]. Tools considered: [TOOLS_CONSIDERED]. Costs (licenses, setup, training, support): [COSTS]. Benefits (time saved, errors reduced, revenue): [BENEFITS]. Users: [USERS]. Security and integration needs: [SECURITY_AND_INTEGRATION]. STEPS: 1. Summarize the problem and current workaround cost. 2. Compare three options including doing nothing in a table covering cost, benefits, risks, and fit. 3. Calculate payback and total cost of ownership over three years with assumptions. 4. Describe implementation, training, and exit plan. 5. Provide the recommendation and a pilot with success criteria. OUTPUT FORMAT: Memo with comparison table, calculation, plan, and recommendation. QUALITY BAR: Realistic time savings; include hidden costs. Security review before purchase. Add a stakeholder map (who benefits, who is affected, who must approve), a data migration and integration plan, and a plan for measuring benefits after six months so that the purchase can be evaluated honestly. Include the questions to ask each vendor during demos and references. FOLLOW-UP: Ask me how many hours the manual process takes per week.
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