Email Triage Workflow With Human Approval
Design a flow that sorts incoming email and drafts replies for review.
Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made
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Design an email triage workflow for [ROLE_OR_BUSINESS]. Typical email types: [EMAIL_TYPES]. Mail tool: [MAIL_TOOL]. Messages per day: [DAILY_VOLUME]. Things that must never be answered automatically: [OFF_LIMITS_TOPICS]. Define labels with a one-line rule each, the order in which rules are checked, and a confidence threshold below which a message goes to a human unlabelled. For the categories that get a drafted reply, write the drafting instructions, the facts the draft may use, and the facts it must leave as placeholders. Nothing is sent without my click. Return the label table, the flow in numbered steps, a weekly review routine of ten minutes, and a list of the five mistakes to watch for in the first month, such as mislabelled urgent messages. Include instructions for a sender allow-list and block-list, how newsletters and automated notices are handled without drafts, and a simple way to see every message the system skipped, so nothing disappears without a trace.
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