Map a Repetitive Task Into an Automation Spec
Turn a manual routine into a step-by-step spec an automation tool can follow.
Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
I do this task by hand and want to automate part of it. The task: [TASK_DESCRIPTION]. How often it happens and how long it takes: [FREQUENCY_AND_DURATION]. Tools I already use: [CURRENT_TOOLS]. The person who checks the result: [REVIEWER]. Interview me first with up to six questions, one at a time, about triggers, inputs, exceptions and what a bad outcome looks like. After my answers, write a spec with these parts: trigger, inputs and where each comes from, numbered steps, decision points with the rule for each branch, outputs, and the point where a person must approve before anything is sent or changed. Finish with a table of steps that should stay manual, with the reason, and a list of three ways this automation could quietly go wrong. Before finalising, estimate the time saved per month against the time needed to build and maintain the automation, and say plainly if the saving is too small to justify it. Suggest a smaller first version covering only the most predictable cases.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.