Deposit and Prepayment Handling Review
Check how advance payments are recorded and applied.
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Review deposits. List of deposits received with dates, job codes and amounts, and the invoices they were applied to: [DEPOSIT_RECORDS]. Cancellation and refund terms: [TERMS]. Check that every deposit is recorded as such, applied to the right invoice, refunded according to the terms, and not left unapplied for months. Calculate the total of unapplied deposits and their age. Return a reconciliation table, a list of items to chase or refund, and a monthly control. The accounting treatment of deposits is for my accountant to confirm [VERIFY]. Keep customer data minimal. Add a worked reconciliation. Deposits received 2,000 across four jobs; two jobs completed and invoiced with deposits applied of 500 and 600; one job cancelled with a refund due under the terms of 300 after costs; one job pending with 600 held. Check: 500 + 600 + 300 + 600 = 2,000, so no unexplained difference. If the total did not match, list the possible causes. Add a rule to review deposits older than 90 days every month.
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