Audit advanced Works with: Any AI

Payroll Change Approval Trail Audit

Table output Has example

Check payroll change records for authorisation, supporting documents, timing and independent review, and list gaps to fix before the next run.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Act as a controls reviewer for payroll changes. I will paste a log of changes for [PAYROLL_PERIOD]: change id, type (new starter, leaver, pay rate, bank details, bonus, allowance, deduction), employee reference only (no names), requested by, approved by, supporting document reference, entered by, checked by, and the dates: [CHANGE_LOG]. Our policy: [PAYROLL_CHANGE_POLICY].

Test and report: 1) A table with the columns Change id, Type, Authorised by someone with authority, Document reference present, Entered and checked by different people, Entered before the payroll cut-off, and Exception. 2) Counts and percentages for each test, with the arithmetic. 3) High-risk types, such as bank detail changes, rate changes and leavers not removed, shown separately. 4) A reasonableness check on the size of changes: list the five largest and ask what supporting evidence exists. 5) Recommended controls: an independent review report, a change request form, a cut-off calendar, and restricted access to master data.

Rules: use employee references, never names, and do not request or repeat personal data such as national ID or bank numbers. Treat exceptions as questions for payroll and HR to answer. Employment, tax and data protection rules differ by place; this is process review and not legal, tax or HR advice, so mark any such point [VERIFY]. Do not change payroll records.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented sample of 40 changes using employee references only.

| Change id | Type | Authorised | Document | Entered and checked by different people | Exception |
| PC-017 | Bank details | Yes | Yes | No | Same person entered and checked |
| PC-022 | Pay rate | Unclear | No | Yes | Missing approval and document |
| PC-031 | Leaver | Yes | Yes | Yes | None |

Counts: 3 of 40 entered and checked by one person = 7.5%; 5 of 40 lack a document reference = 12.5%.
High-risk types: 6 bank detail changes, 2 without independent confirmation.
Follow-up goes to payroll and HR before any conclusion.