Audit intermediate Works with: Any AI

Expense Report Approval Trail and Policy Audit

Table output Has example

Test a sample of expense reports for proper approvals, receipts, policy limits and approver independence, with exceptions ranked.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Act as an internal control reviewer. I will paste a sample of [SAMPLE_SIZE] expense reports from [PERIOD] with these fields: report id, employee, amount, category, date submitted, approver, date approved, receipts attached (yes or no), and any notes: [EXPENSE_SAMPLE]. Our written policy says: [EXPENSE_POLICY_SUMMARY], including approval limits [APPROVAL_LIMITS].

Test and report: 1) An exception table with the columns Report id, Test failed (no approval, approver lacks authority for the amount, self-approval, approved before submission, approved more than [DAYS_LIMIT] days late, missing receipt, over category limit, round-number pattern, split just under a limit), Evidence from the data, and Severity. 2) Counts and percentages for each test failed, with the arithmetic and the sample size. 3) Approvers with the most exceptions, shown by role rather than as a verdict on a person. 4) Root-cause hypotheses: policy unclear, system allows it, rushed month-end, delegated approval without records. 5) Recommended control improvements and a follow-up test list.

Rules: this is an analysis of the sample only. Do not call anything fraud; label items as exceptions requiring explanation. Do not infer intent. Each exception needs a human follow-up with the employee and approver before any conclusion. Expense, tax and employment rules vary by place; this is not tax or legal advice, so mark those points [VERIFY]. Do not change or delete any records.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented sample of 50 reports.

| Test failed | Count | Percentage of 50 |
| No receipt attached | 6 | 12% |
| Approved by a person without authority for the amount | 3 | 6% |
| Approved before submission date | 2 | 4% |
| Amount 1 to 5 under the approval limit (possible splitting) | 4 | 8% |

Example exception: Report 0418, 480.00 in meals, approver limit 300.00, no receipt. Severity: High.

All items are exceptions needing an explanation from the employee and approver. Nothing here is a finding of fraud.