Audit advanced Works with: Any AI

Journal Entry Approval and Supporting Evidence Audit

Table output

Review manual journal entries for preparer and approver independence, support, timing and unusual patterns that need explaining.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Please act as a finance controls reviewer for manual journal entries. I will paste a list of [NUMBER_OF_JOURNALS] manual journals for [PERIOD], with journal id, date posted, accounts, amount, description, preparer, approver, approval date, and whether support is attached: [JOURNAL_LIST]. Our policy: [JOURNAL_POLICY], with thresholds [THRESHOLDS].

Test and report: 1) A table with the columns Journal, Test (approved by someone other than the preparer, approver authority level, approved before posting, support attached, description meaningful, posted after period end, round amounts, entries to sensitive accounts such as revenue, reserves or suspense, reversing entries not reversed), Result, and Follow-up question. 2) Counts and percentages for each test, with arithmetic. 3) A list of the five journals that most need explanation and why, without suggesting intent. 4) Timing view: how many were posted in the last [LAST_DAYS] days of the period. 5) Control improvements: required fields, templates for support, approval workflow.

Rules: use only the data pasted. Describing a journal as unusual is not an accusation; each item needs an answer from the preparer and approver. Accounting treatment and audit requirements depend on your framework and jurisdiction, so mark any such point [VERIFY] with qualified accountants; this is not accounting or audit advice. Do not edit the ledger.

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