Teams Guest Access Policy and Onboarding Message
Set rules for outside collaborators and welcome them clearly.
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Draft a guest access policy and welcome message for Microsoft Teams. Who the guests are (clients, contractors, partners): [GUEST_TYPES]. What they need access to: [NEEDS]. What must be protected: [PROTECTED_ITEMS]. Who approves guests: [APPROVERS]. Write the policy in plain language, under one page: who may invite a guest, what approval is needed, what guests can and cannot see or do, how long access lasts and how it is reviewed, what happens when the project ends, and how sensitive channels are handled. Write technical controls as questions for IT rather than promises, since settings are controlled by administrators and legal and security teams should review the policy [VERIFY]. Add a welcome message for the guest explaining how to join, how to behave and who to contact, and a checklist for team owners. Quarterly review: list guests, confirm the need, and remove those who no longer need access. Keep the welcome message friendly and under 150 words, and write the checklist so a team owner can complete it in ten minutes. List the three questions for IT that decide how strict the policy can be.
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