Teams Webinar or Large Meeting Run-of-Show
Plan a large online event with roles and contingencies.
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Plan a run-of-show for a large online event in Microsoft Teams. Event purpose and audience: [PURPOSE_AND_AUDIENCE]. Date, time and length: [DATE_TIME_LENGTH]. Speakers and topics: [SPEAKERS_AND_TOPICS]. Expected attendance: [ATTENDANCE]. Features we plan to use (Q&A, polls, registration, recording) [VERIFY availability on our licence]. The plan should let a colleague run the event if the organiser is ill. Provide a minute-by-minute schedule that adds up to the length (show the arithmetic), roles (host, producer, moderator, technical support, accessibility contact), a rehearsal schedule, checklists for the week before, day before and hour before, scripts for opening and closing, a Q&A moderation plan, and contingencies: a speaker cannot connect, audio fails, platform outage. List single points of failure with a backup for each. Accessibility: captions, slides shared in advance, an alternative way to ask questions, and plain instructions for taking part. Privacy: tell people about recording and how questions and attendance data will be used [VERIFY rules]. Follow-up: a message with the recording link if allowed and a five-question feedback survey.
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