Create beginner Works with: Any AI

Property Inspection Report Template

Table output Has example

Document condition consistently.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Create a property inspection report template. Property type and size: [PROPERTY]. Purpose (routine, move-in, move-out, annual): [PURPOSE]. Items I want to check: [ITEMS].

Provide a template with sections for exterior, entry, living areas, kitchen, bathrooms, bedrooms, utilities, safety devices, and outdoor areas. Use a table with columns Item | Condition (good, fair, poor) | Photo reference | Notes | Action and date. Add instructions for taking consistent photos, for recording meter readings, and for respecting tenants' privacy during inspections. Include a summary page for the owner and a follow-up action list. Mention that frequency of inspections and notice rules vary by place [VERIFY] for [JURISDICTION], and that safety device requirements should be checked.

Also add a short guide to explaining findings to tenants and owners in neutral language, and a prioritisation of defects with indicative timelines that I set after consulting contractors.

Costs and timelines are estimates only; label them that way and tell me which local quotes would confirm them.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Row examples (invented)
Item | Condition | Photo ref | Notes | Action and date
Kitchen sink | Fair | K3 | Slow drain | Plumber 14 June
Bedroom window | Good | B2 | None | None
Smoke alarm | Good | H1 | Tested, works | Test again 14 Dec
Summary for owner: two actions this month, no urgent hazards.
Notice and entry rules [VERIFY]. Photograph consistently from the same angles.
Photo convention: take each photo from the doorway, then close up; name files with unit, room and date, e.g. 4B_kitchen_2026-06-12.jpg.

• landlord