Communication Plan for a Project
Plan who hears what, when, and how.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Create a project communication plan. Project and duration: [PROJECT_AND_DURATION]. Audiences: [AUDIENCES]. Channels available: [CHANNELS]. Time zones and preferences: [PREFERENCES]. Produce a table: Audience | Information needed | Purpose | Channel | Frequency | Owner | Format | Feedback method. Include team stand-ups, sponsor updates, steering meetings, client updates, end-user announcements, vendors, and support teams. Add key messages for the launch, a rule for urgent communication, a calendar for the first 6 weeks, and templates: weekly status (100 words), milestone announcement (80 words), delay notice (100 words). Add measures (are updates read? do people know where to find information?) and a quarterly refresh. Mention accessibility (plain language, alternatives to long calls). Keep it to two pages. Use my details and mark unknowns [VERIFY]. Add a column for what the audience should do after each communication and a rule for retiring communications nobody acts on. Provide the weekly status template with the headings filled in, ready to copy.
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