Status Update Message for Executives
Write a brief update that gets attention.
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Write an executive update. Project and phase: [PROJECT_AND_PHASE]. Progress since last update: [PROGRESS]. Plan versus actual (schedule, budget): [PLAN_VS_ACTUAL]. Risks and issues: [RISKS_AND_ISSUES]. Decisions needed: [DECISIONS_NEEDED]. Write an update of 150 to 200 words: first line with overall status (green, amber, red) and the reason; progress against milestones; budget and schedule with numbers; top two risks with actions; decisions needed with a recommended option and date; next period focus. Provide two versions: email and chat message (80 words). Rules: lead with the message, avoid jargon, be honest about amber and red, no surprises, use the same format each time. Include a status-definition table: Green = on track for milestones and budget; Amber = at risk, with a recovery plan; Red = off track and needs a decision. Add a check list for accuracy: numbers tie to the project tracker, dates consistent, and no hidden bad news. Keep the email under 200 words, with the colour status in the subject line. If the status is amber or red, the first sentence must state the cause and the recovery date, and the decision requested must have a deadline.
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Subject: Amber - Billing migration: cutover moves to 28 June Status: Amber. Cause: the vendor's test environment was unavailable for 6 days; recovery date 28 June (planned 21 June). Milestones: design approved (done 2 May); data mapping (done 24 May); testing (due 14 June, forecast 21 June); cutover (due 21 June, forecast 28 June). Budget: spent 118,000 of 240,000 (49 percent) with 52 percent of work complete; favorable. Risks: vendor capacity (owner Lee); finance sign-off availability. Decision needed by 7 June: approve a second weekend for cutover (cost 4,500) or accept 28 June. Next period: complete testing; train finance. Length: 150 words.
Illustrative only, made-up data. Your results will differ and must be reviewed.