Letter Asking a Public Body for the Reasons for a Decision
Write a request for reasons and the information used when a public body made a decision about you, asking for a statement of reasons.
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Write a request for reasons and the information used when a public body made a decision about me. What I will tell you: body [BODY_NAME], decision and date [DECISION_AND_DATE], reference number [REFERENCE], what I was told [WHAT_I_WAS_TOLD], what I want to know [QUESTIONS], any time limit I know of for an appeal [APPEAL_DEADLINE]. The draft must ask for a statement of reasons, the rules applied and the information relied on, and for the appeal route and deadline. Ask for the decision-maker's name or role, the rule or policy applied, the facts and documents relied on, how my evidence was weighed, the review or appeal route and its deadline, and a copy of my file if the body provides one. Keep the letter polite and short, and note the date of the decision so a deadline is not lost while the reasons are awaited. Facts and papers worth gathering: The decision letter, application, and notes. Reasonable asks: A statement of reasons and the appeal route. Expect a response like: Bodies may issue a standard letter; reply by asking for specific reasoning. Before drafting the letter asking a public body for the reasons for a decision, question me one at a time, starting with the facts still blank, and write nothing until I say go. Give me the finished letter together with a 50-word cover note, then an if-ignored ladder (ask for reasons, then appeal, then ombudsman), then an evidence checklist (decision letter, application, notes). Send it by a tracked route with a signature on delivery, and keep the postal receipt with a copy of exactly what was sent. Write it direct, fair and respectful, threatening nothing beyond lawful steps, put the date from [DEADLINE] on any request, and say where an outcome is uncertain. Draft this in the first person as a layperson, with no invented titles. Name no legal rule you cannot source from my input; work from [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] only as I give them, and add a line telling me to confirm the rules with a professional or consumer agency. This is drafting help, not legal advice.
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