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Utility Billing to a Landlord for Common Areas Dispute

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Dispute a landlord billing you for utilities in common areas, with your lease, meter facts and a request to correct the charge.

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Write a letter disputing charges for common-area utilities passed on to me by a landlord. What I will tell you: landlord [LANDLORD_NAME], lease clause on utilities [LEASE_CLAUSE], charges and method of allocation [CHARGES_AND_METHOD], period [PERIOD], bills requested [BILLS_REQUESTED], my usage facts [USAGE_FACTS].

The letter should ask for the supplier bills and the formula, check the allocation against the lease, and ask for a corrected charge. Ask for the supplier's bills, the allocation formula and the number of units sharing the meter. Compare the formula to the lease clause, show the arithmetic of what I was charged against my fair share, and ask for a refund or credit of any excess and a written allocation method for the future.

Gather before drafting: Lease, utility statements, allocation notice, and my own bills. What I can realistically request: Corrected charges, a refund, and a written allocation method. The usual pushback: Landlords may say allocation is by area; reply by asking for the plan and the supplier invoices.

Start by making a numbered list of exhibits for the utility billing to a landlord for common areas dispute (exhibit number, description, date, what it proves), add a gaps column, and then write the letter and refer to the exhibits. Give me the finished letter with a short cover note, around 50 words, then the steps to take for silence or refusal (ask the landlord, then the agent, then the housing office), and an evidence checklist (lease, statements, notice, bills). Email it as a PDF attachment, and save the sent message with its full headers and follow up if no confirmation arrives.

Write it direct, fair and respectful, with no threats beyond lawful steps, use only the date in [DEADLINE], and be honest about limits. Draft this in my own voice as a private individual, claiming no legal credentials. Quote no statute or time limit from memory; work from [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] only as I give them, and remind me to check the law with a qualified adviser. None of this is legal advice.

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Lease clause 9 says tenants share common-area electricity 'by flat area'. Total bill for the quarter 450.00; building area 1,200 sq m; my flat 52 sq m. My share: 450 x 52/1,200 = 19.50. I was charged 45.00 (one-tenth because there are 10 flats). Difference 25.50. Please send the supplier bill, the allocation method, and a corrected charge.
I am happy to pay the corrected share promptly and would like the allocation method confirmed in writing for future quarters. I have attached my lease page, the utility bill I was sent, and my calculation.

• landlord