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Medical Equipment Rental Overbilling Letter

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Write a dispute about overbilling for rented medical equipment, showing dates and asking for a corrected bill.

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Write a dispute about overbilling for rented medical equipment. Details I will supply: supplier [SUPPLIER_NAME], equipment [EQUIPMENT_DETAILS], rental dates [RENTAL_DATES], return date [RETURN_DATE], charges [CHARGES], insurance [INSURANCE_DETAILS], what I ask [DESIRED_REMEDY].

The letter needs to show dates, proof of return, and ask for a corrected bill. Make a table of the rental period actually used, the return date proven by the receipt, the daily or monthly rate, and the amount billed after return. Ask the supplier to stop the rental from the return date, to credit overpaid amounts, and to confirm what was billed to my insurer so the insurer's record matches.

Gather before drafting: Return receipt, invoices, insurance EOB, and photos. Realistic outcomes to ask for: Corrected bill and refund. They will often answer: Suppliers may say not received; reply with proof.

First build a numbered list of exhibits for the medical equipment rental overbilling letter (number, item, date, purpose), mark the missing ones, and then cite the exhibit numbers in the text. Provide the letter plus a short cover note, around 50 words, and next an escalation ladder if I am ignored (ask billing, then manager, then insurer), plus a list of exhibits (return receipt, invoices, EOB, photos). Send the letter with a clear subject line and the PDF attached, and save the sent message with its full headers and follow up if no confirmation arrives.

Cite no law or deadline I did not supply; use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] only as I give them, and add a line telling me to confirm the rules with a professional or consumer agency. Draft it in my own voice as a private individual, claiming no legal credentials. Keep it firm, factual and polite, with no insults or empty threats, use only the date in [DEADLINE], and be honest about limits. This is drafting help, not legal advice.

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Rental: 4 March to 2 April (30 days at 6.00 = 180.00). Returned 2 April; courier receipt R-33901 attached. Invoice for April: 11 days at 6.00 = 66.00 after return.
Please stop the rental from 2 April, credit 66.00, and confirm what was billed to my insurer so the record matches. A corrected statement by 20 May would be appreciated.
Please also check that the same 66.00 was not submitted to my insurer, and send the supplier's record of the return scan so that we agree on the date.

• billing