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Landlord Debt or Rent Arrears Claim Response

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Draft landlord Debt or Rent Arrears Claim Response with an escalation ladder and an evidence checklist.

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Write a response to a former landlord's claim for rent or damages. Facts I will give: former landlord [LANDLORD_NAME], amount claimed [CLAIMED_AMOUNT], period [PERIOD], my deposit [MY_DEPOSIT], what I dispute [WHAT_I_DISPUTE].

The draft must offset the deposit, dispute unsupported items, and request evidence. Set out what I owe on my records, subtract the deposit, and dispute items that lack receipts or evidence of damage. Ask for an itemized list, photos, and invoices, and say that I will pay any amount properly shown to be due.

Documents that usually matter: the lease, the rent ledger or my payment receipts, deposit paperwork, move-in and move-out photos and any condition report. What I can realistically request: withdrawal or reduction of the claim and a proper accounting of the deposit, with receipts for any repairs charged. Expect a response like: "You owe for damage and unpaid rent." Answer by asking for the evidence, the repair invoices and the dates, and by showing your payments.

I received a reply or refusal: [THEIR_RESPONSE]. For the landlord debt or rent arrears claim response, first tabulate what they said and which statements are facts, which are opinions, and what is missing, then write my reply addressing each point in order. Deliver the letter itself plus a cover note of about 60 words, then the ordered next steps if there is no reply (tenant advice, mediation, small-claims information), then a proof checklist (lease, deposit receipt, photos), then one records tip. Send it by certified or registered post with proof of delivery, then file the postal receipt with a copy of exactly what was sent.

Draft the letter in my own voice as an ordinary person, never as an attorney, and use no made-up titles or licence numbers. Avoid reciting rules from memory, including time limits; lean only on [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN], and tell me to verify the exact law with a qualified professional or my local consumer agency. Stay calm, plain and courteous, threatening nothing unlawful, and put the date from [DEADLINE] on any request. First tell me which details are absent and point out assertions I cannot back up. This is drafting help, not legal advice, so stay away from telling me what the law requires.

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Dear Mr. Okafor,
Your letter of 9 February claims 1,300 in arrears. My records show I paid on 3 November (650), 2 December (650) and 4 January (650), and January's payment went by bank transfer ref 4420. I think two months were double counted. I attach statements and ask for your ledger by 20 February. Regards, Lila Harmon I would like to settle any real balance quickly once we both agree on the figures, and I can meet in person if that helps.
Cover note: do not ignore a demand. Ask a housing adviser about deadlines.

• debt