Candidate Communication Templates for Each Stage
Keep candidates informed and respected.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Write candidate communications for every stage of hiring. Company and role: [COMPANY_AND_ROLE]. Hiring stages and typical timing: [STAGES_AND_TIMING]. Employer brand voice: [VOICE]. Contact person for candidates: [CONTACT_PERSON].
Draft a message of 50 to 110 words for each stage: application received; moved to screening call; invitation to interview with practical details and an offer of adjustments; reminder the day before; delay notice ("we need another week and here is why"); request for a work sample with its time limit and whether it is paid; reference check request; process closed. Every message states what happens next and by when.
Example delay notice: "Hi Priya, thank you for your patience. The panel needs until Friday 14 to finish this round because two interviewers are travelling. You will hear from us by end of day Monday 17, whatever the outcome."
Also provide a tracker (Candidate | Stage | Last contact | Promised next contact | Owner) and a rule that no candidate waits more than 5 working days without an update. Confirm retention rules for applicant records in [JURISDICTION] [VERIFY]. Do not invent policies.
The output is a draft, and neither legal nor HR advice. Prior to relying on or publishing this, an employment lawyer or HR professional in [JURISDICTION] should review its legal, contractual or policy content.
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