Rejection and Offer Messages
Write respectful messages at the end of hiring.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Write hiring decision messages. Role and company: [ROLE_AND_COMPANY]. Stage of each candidate: [CANDIDATE_STAGES]. Offer terms (if any): [OFFER_TERMS]. Brand tone: [TONE]. Write: a rejection after application screening (60 words); a rejection after a first interview (90 words) with an offer to share brief feedback only if the company wants to; a rejection after final interviews (120 words) that is warm and specific without exposing internal comparisons or giving legal risk; a verbal offer call script (100 words); a written offer email (150 words) with salary, start date, key terms, how to accept, and a deadline that is reasonable; and a message to a runner-up who may be reconsidered. Add guidelines: respond within the time you promised, never ghost, avoid reasons that could suggest discrimination, and keep records. Offer letters and contracts should be reviewed by a qualified professional for [JURISDICTION] [VERIFY]. Do not invent terms; use placeholders for anything I did not provide. Regard everything produced as a draft, not as legal or HR advice. Do not publish or act on legal, contractual or policy points until an employment lawyer or HR specialist in [JURISDICTION] has checked them.
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Rejection after first interview (about 85 words): "Hi Jonas, thank you for speaking with us about the Operations Coordinator role. We enjoyed hearing about your work at Harbor Foods. After careful consideration we have decided to continue with other candidates whose experience is closer to this role's needs. We appreciate your time and wish you well. If you would like to be considered for future roles, we will keep your details for 12 months with your permission." Verbal offer call (about 100 words): "Hi Anya, we would like to offer you the role at [SALARY], starting [START_DATE]. I will email the details today. Can you reply by Friday 3 p.m.?" Offer letters reviewed by a lawyer [VERIFY].
Illustrative only, made-up data. Your results will differ and must be reviewed.