Moving Day Run Sheet With Timings and Contingencies

Build a moving day run sheet with an hourly schedule, helper arrival times, access issues, essentials box and fallback plans.

Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it (what [VERIFY] means).

Create a moving day run sheet. Move date and addresses: [DATE_AND_ADDRESSES]. Distance and travel time: [DISTANCE_AND_TIME]. Helpers or movers and their arrival times: [HELPERS_OR_MOVERS]. Access issues (stairs, lifts, parking permits): [ACCESS_ISSUES]. What I move myself: [PERSONAL_ITEMS].

Provide an hourly schedule from the evening before to the evening after, roles for each person, a loading order (what goes in last to come out first), an essentials box list, key handover steps, final walk-through checks (meters, windows, keys, photos), and a contingency table (late movers, rain, parking problems, not everything fits, damage). Show the arithmetic of loading time and drive time to set the schedule. Add a message template to the movers or helpers confirming the details 48 hours before and a list of people and services to inform of the new address.

Mark any rule about parking permits, lift bookings or notice periods as [VERIFY].

Add a worked loading calculation: 60 boxes at 1 minute each, 12 large items at 5 minutes each, and 30 minutes for the truck, giving 150 minutes, plus a 60-minute travel time and 90 minutes to unload, and use it to decide the start time. Include a 'first night' box list and a plan for valuables and documents that travel with me.

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06:30 final check; 07:30 movers arrive; 07:30 to 10:00 load (60 boxes at 1 minute plus 12 large items at 5 minutes plus 30 minutes truck set-up equals 150 minutes); 10:00 drive 60 minutes; 11:00 to 12:30 unload; 12:30 meter readings and photos.
Essentials box: kettle, mugs, towels, chargers, toilet paper, medications, documents.
Contingencies: truck late (call dispatcher, reorder the sequence), rain (cover floors, use tarpaulins), damage (photograph, note on the delivery sheet before signing).
Notify 48 hours before: 'Confirming arrival at 07:30 on Saturday at 14 Elm Road; lift booked 07:00 to 13:00 [VERIFY]; parking permit for the truck is in place.' Valuables and documents travel in the car with me.