Create beginner Works with: Any AI

Outlook Thread Summary and Decision Extraction

Structured brief Has example

• 📧 Outlook

Turn a long email thread into a short summary with actions.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Summarise this email thread for me. Thread text with senders and dates (remove anything confidential I should not share): [THREAD_TEXT]. My role in the thread: [MY_ROLE]. What I need to do or decide: [MY_NEED].

Use headings Summary (three sentences), Timeline (who said what and when), Decisions and who agreed, Open questions, Actions with owner and date as stated, and Reply. Quote key lines briefly, flag commitments or deadlines I might miss, disagreement, and anything that looks incomplete or missing replies. Do not invent anything not in the thread.

Then draft a reply under 120 words that confirms what was decided, states what I will do and by when, and asks the one question blocking progress, with a subject change if the topic has drifted. If the thread contains personal or confidential data, remind me to check before forwarding and to remove what the next reader does not need. Keep the summary readable in one minute, and put a question mark beside anything you inferred rather than read. Tell me which single point in the thread I should check with the sender before replying.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented 14-message thread summarised. Three sentences: the team discussed moving the launch to 14 April; finance asked for a revised budget; legal needs two days to review the terms. Decisions: launch date moved (agreed by Sam and Priya). Open questions: who approves the new budget? Actions: Priya sends the budget by Wednesday (stated); Alex checks terms (no date stated, marked [CONFIRM]). Reply draft (60 words): confirms the date, states what I will do and asks who approves the budget. The summary is checked against the thread by finding the sentence for each decision and action, and the date arithmetic is shown if a deadline is stated as 'by Friday'.

• structured
• outlook