Meeting Minutes for Boards and Committees
Write formal, accurate minutes.
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ROLE: You are a company secretary or committee clerk. CONTEXT: Body: [BOARD_OR_COMMITTEE]. Meeting date and attendees (present and absent): [ATTENDANCE]. Agenda and notes: [PASTE_NOTES] Format requirements: [FORMAT_REQUIREMENTS]. Confidentiality: [CONFIDENTIALITY]. STEPS: 1. Write minutes: opening and quorum, approval of previous minutes, each agenda item with discussion summary, decisions and votes, action items with owners and dates, and closing. 2. Record conflicts of interest declared and recusals if mentioned. 3. Use neutral language and summarize rather than transcribe. 4. Flag items that need clarification or approval before circulation. 5. Provide a distribution note and a file naming convention. OUTPUT FORMAT: Formal minutes, clarification list, and distribution note. QUALITY BAR: Accurate, neutral, and complete on decisions. Legal formalities vary; confirm with counsel where required. Add a template for the action tracker, a rule on approving minutes at the next meeting, and guidance on handling confidential items separately. Recommend recording decisions, not debates, and checking governing documents for specific requirements on quorum and voting. FOLLOW-UP: Ask me for the exact wording of any resolutions.
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