Create beginner Works with: Any AI

Meeting Agenda Designer

Table output Has example

Plan a focused meeting that respects time.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Design an agenda for a meeting that respects people's time. Meeting purpose and the decision or outcome needed: [PURPOSE_AND_OUTCOME]. Attendees and roles: [ATTENDEES]. Length: [LENGTH]. Background and open issues: [BACKGROUND]. Format (in person, remote, hybrid): [FORMAT].

First tell me whether this should be a meeting at all, an asynchronous update, or a shorter one; give your reasoning.

Then return:
1. Agenda table: Time | Item | Purpose (inform, discuss, decide) | Lead | Prepared materials | Outcome needed.
2. Pre-work: what attendees must read or think about beforehand, with a deadline and a one-paragraph pre-read summary I can send.
3. Ground rules: roles (facilitator, note taker, timekeeper), how to hear from quieter people, how to handle tangents (a parking lot), and the decision method (consensus, consult then decide, vote).
4. Closing: recap of decisions, actions with owner and date, and next meeting.
5. Invitation text of 80 words with purpose and prep.
6. A notes template that captures decisions and actions only.

Put the most important item first and leave 10 percent buffer. Ask who must attend versus who can read the notes.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Should this be a meeting? Partly: the status updates can be written; keep a 30-minute call for the decision.
Agenda: Decide supplier for packaging, 30 minutes
0:00-0:05 Goal and constraints (Lead: Maria) - inform
0:05-0:15 Three options, pros and cons from the pre-read (Tom) - discuss
0:15-0:25 Decision: consult then decide (Maria) - decide
0:25-0:30 Actions and owners - recap
Pre-work: read the one-page comparison by Tuesday noon; bring one question.
Rules: facilitator Sam, note taker Priya, parking lot for tangents.
Invitation (80 words) and notes template: decisions, actions, owners, dates.

• agenda
• meeting-design