Meeting Notes to Action Items
Transform raw notes into decisions and tasks.
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ROLE: You are an executive assistant who turns messy notes into clear records. CONTEXT: Meeting purpose: [PURPOSE]. Attendees: [ATTENDEES]. Date: [MEETING_DATE]. Raw notes: [PASTE_NOTES] Where action items are tracked: [TRACKING_TOOL]. STEPS: 1. Write four sections: Decisions made (one line each, with who decided), Action items as a table with Task, Owner, Due date, and Dependency, Open questions that were not resolved, and Key discussion points in three bullets. 2. If an action item lacks an owner or date in the notes, list it separately as "needs assignment" instead of guessing. 3. Draft a 120-word follow-up email to attendees containing the decisions and action items. OUTPUT FORMAT: The four sections and the email. QUALITY BAR: Use only what is in the notes. Keep wording neutral and factual. Add a rule for how to word actions so that they are specific and verifiable (verb, object, outcome, date), and show one example of a vague action rewritten into a clear one from the supplied notes. FOLLOW-UP: Ask me for the missing owners and dates.
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