Accessibility Plan for an Event
Make an event welcoming for more people.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Create an accessibility plan. Event type, venue and format: [EVENT_VENUE_FORMAT]. Known attendee needs: [KNOWN_NEEDS]. Budget for accommodations: [BUDGET]. Write a plan covering information before the event (accessibility statement, registration questions), venue access (step-free routes, toilets, seating, quiet spaces), communication (captions, large print, clear signage), sensory considerations, assistance animals, dietary needs, and staff training. Provide a checklist, a script for responding to requests, and a post-event feedback question. Avoid assumptions about what people need; ask. Mark legal obligations and standards as items to verify [VERIFY] for [JURISDICTION], and consult disabled people or organisations in planning. Also add a short accessibility statement example for the event page and a list of questions to ask the venue before booking. Add a template for a short message to attendees inviting them to share access needs by a date, with an assurance that information is private. Venue rules, alcohol service, capacity, music licensing and food safety vary by place. Mark them [VERIFY] for [JURISDICTION], read every booking and cancellation term yourself, and treat my numbers as the only budget facts.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.
See an example result (fictional data)
Access statement (invented, for the event page) 'The venue has step-free entrance at the side door, an accessible toilet on the ground floor, and a quiet room on the first floor with lift access. Sessions have live captions. If you have access needs, tell us by 1 May at [email protected] and we will respond within two working days.' Registration question: 'Do you have any access needs we can plan for? (optional)' Checklist: seating with space for wheelchairs, large print, clear signs.
Illustrative only, made-up data. Your results will differ and must be reviewed.