Weather Contingency Plan
Prepare for rain, heat and wind at outdoor events.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Create a weather contingency plan. Event type, site and numbers: [EVENT_SITE_NUMBERS]. Equipment and structures: [EQUIPMENT_STRUCTURES]. Decision makers: [DECISION_MAKERS]. Produce a plan with triggers (forecast checks at seven days, three days and one day), thresholds for action set by me and verified with official forecasts, options for each scenario (shelter, delay, move indoors, cancel), communication scripts for attendees, and a checklist of equipment. Include safety considerations in general terms for heat, wind and lightning, and the decision-making authority. Mark safety thresholds and legal duties as items to verify with the venue, suppliers and authorities [VERIFY] for [JURISDICTION]. Add a refund or reschedule policy outline. Also add a message template for attendees about a weather change, with clear instructions and timing, and a checklist for restoring the site afterwards. Offer options, not rules: mark safety, venue and licensing points [VERIFY] for [JURISDICTION], name who could confirm each one, and keep the rest of the plan usable without them.
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