Responsible Use Policy for Teams Using AI Assistants
Draft a short, usable policy for staff.
Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it (what [VERIFY] means).
Draft a responsible use policy for AI assistants for [TEAM_OR_COMPANY]. Typical uses: [TYPICAL_USES]. Things we worry about: [CONCERNS]. Roles that approve exceptions: [APPROVERS]. Write a one-page policy covering: approved tools, what data may be shared, human review before external use, disclosure when AI helped, checking facts and sources, no use for decisions about people without review, handling errors, and who to ask. Use short sentences and examples drawn from the typical uses. Add a table of 'do', 'do with approval', and 'do not' with ten rows, a checklist for reviewing AI-assisted work before sending, an incident reporting process, and a 10-minute training outline. Offer a version for clients explaining how we use AI. Mark any statement about law, contracts or regulation as [VERIFY] with counsel. This is a draft for review, not legal advice. Add a short 'check before you send' list of eight questions for AI-assisted work (are facts verified, is any personal data included, does it say something we cannot back up, is the tone ours, would we be comfortable if the client knew AI helped, and so on) and show how to log an AI-assisted deliverable in two lines.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.