Acceptance Criteria for an Automation Project

Write measurable pass conditions before building starts.

Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made

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Write acceptance criteria for this automation: [AUTOMATION_DESCRIPTION]. Users and what they expect: [USER_EXPECTATIONS]. Current manual performance (time, error rate): [CURRENT_PERFORMANCE].

Create criteria in four groups: accuracy (with a number and how it is measured), speed, safety (what it must never do), and usability (what a person must be able to see and undo). Each criterion states the test, the passing result and the evidence to keep.

Include a pilot plan of two weeks, the review meeting agenda for the end of the pilot, and clear stop rules, such as pausing if a single critical error occurs.

Also list assumptions that must hold for the criteria to be valid, such as input volume and data quality, and name who signs off at the end of the pilot, with a short template for the decision and the evidence behind it.

Finish with a short list of risks to the pilot itself, such as too little volume to judge, and how to extend the pilot or stop it with a clear reason recorded.

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Invented automation: drafting replies to booking enquiries.
Accuracy: at least 95 percent of 100 test enquiries receive a draft with correct dates and prices; so at most 5 may contain an error. Evidence: scored test sheet.
Speed: draft ready within 60 seconds for 90 of 100 enquiries.
Safety: no draft sends without approval; zero drafts that promise unavailable dates in the test.
Usability: the approver can see the source enquiry beside the draft and undo within one click.
Stop rule: pause the pilot after any sent message that gives wrong prices to a customer.

• testing