Scheduling Assistant Prompt With Conflict Handling
Instruct an assistant to propose meeting times without double booking.
Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made
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Write a prompt for an assistant that proposes meeting times. Calendars it can read: [CALENDARS]. Working hours and time zones: [HOURS_AND_ZONES]. Rules: [SCHEDULING_RULES], such as no meetings before 10 or on Fridays after 3. The assistant offers up to three options, shows each in every participant's local time, flags any option that is close to a rule, and never books anything; I confirm. When no slot fits it explains which constraint blocks it and suggests which rule I could relax. Return the prompt, the output format for the options, and six test requests including one across three time zones and one that is impossible under the rules. Also cover tentative events, travel time between locations, daylight saving changes and public holidays in each participant's region, and tell the assistant to say when it lacks calendar access instead of assuming a slot is free. Finish with the wording of a short polite message the assistant drafts for me to send when no slot works, offering two alternatives and asking which suits the other person best.
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