Audit intermediate Works with: Any AI

Outlook Response Time and Email Volume Audit

Table output Has example

• 📧 Outlook

Audit Outlook response time and email volume to measure how quickly you answer and where the message load comes from.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Analyse my email workload. Data: emails received per day, top senders, response times for a sample of messages, and time spent on email: [EMAIL_DATA]. What my role expects for response time: [EXPECTATIONS].

Calculate average daily volume (1,100 emails in 10 days is 110 a day), the share from the top five senders (385 is 35 percent), the median response time in hours, the share answered within the expected time, and time spent per day, showing arithmetic and the sample size; warn if it is too small to rely on. Identify categories to reduce: notifications, newsletters, copied messages, internal updates, and suggest unsubscribing, rules, shared channels, scheduled checking times and clearer expectations. Fast replies are not always better; discuss when slower, batched replies protect deeper work.

Return a table of findings, a two-week experiment with a measure of success and a review date, and a message to colleagues who copy me on too much asking when they want me included.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented sample: 1,100 emails in 10 days = 110 a day. Top five senders account for 385 (35 percent). Median response time 3.2 hours; 74 of 100 sampled replies within the 4-hour expectation = 74 percent. Time spent: 2.5 hours a day.
Experiment: three scheduled 30-minute email blocks; unsubscribe from 20 internal digests; compare after two weeks. Reading: three-quarters of replies meet the expectation, but 110 emails a day takes 2.5 hours, which is 31 percent of an 8-hour day. If 20 internal digests are cut and each took about 1 minute a day to skim, the saving is about 20 minutes a day, or 100 minutes a week. Review: compare time spent and the share of replies on time after two weeks, and keep the changes that helped.

• outlook