Audit intermediate Works with: Any AI

Outlook Rules and Automation Audit

Table output Has example

• 📧 Outlook

Check inbox rules for hidden risks and clutter.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Audit my Outlook rules. List of rules with conditions and actions: [RULES_LIST]. Folders they affect: [FOLDERS]. Problems I have noticed, such as missed emails or duplicates: [PROBLEMS]. Our policy on forwarding and automatic deletion: [POLICY].

Write each rule in plain language and test it against two sample emails (mine, or invented and labelled invented). Check for rules that delete or move mail to places I do not look, rules that forward to outside addresses (check against policy), conflicting rules or wrong order, rules that never trigger, and rules on subject words that catch too much; for example a rule moving messages with 'invoice' in the subject to Finance also catches personal invoices. Count the rules by risk level.

Return a table with Rule, What it does, Risk, Evidence and Action, and a list to keep, change or remove. Do not recommend rules that forward or delete automatically without a clear reason and a policy check. Add a ten-minute monthly review and a weekly look at Junk and Deleted items to catch mail rules moved. Mark menu names [VERIFY].

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented list of 8 rules. Rule 3: move messages with 'invoice' in the subject to Finance (also catches personal invoices). Rule 5: delete messages from an old newsletter sender (safe). Rule 6: forward all mail from one client to a personal address (policy risk). Rules that never ran: 2.
Test: send two sample messages for rule 3, one genuine supplier invoice and one personal; the personal one is wrongly moved. Table of actions: narrow rule 3 to named senders, remove rule 6 and ask IT about approved forwarding, delete the 2 unused rules. Risk summary: 1 high, 2 medium, 5 low. Monthly review: 10 minutes.

• outlook