Meeting Minutes Quality Audit: Decisions, Owners and Deadlines
Check that minutes record what matters.
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Audit three sets of meeting minutes. The minutes, pasted: [MINUTES]. What the meetings were meant to decide: [MEETING_PURPOSES]. Follow-up that happened afterwards: [FOLLOW_UP].
For each, count decisions recorded, actions with owner and due date, actions missing an owner or date, and discussion notes without an outcome, with the arithmetic and percentages. Check whether someone who missed the meeting could understand what was decided and why. Make a table with Item, Recorded, Missing, Effect, and Fix. Compare actions with follow-up that occurred to estimate the completion rate. Provide a minutes template of one page (decisions, actions, open questions, next meeting) and a rewrite of one section of the minutes in that format.
Do not criticise the note taker; focus on improving the template.
Add a worked count for one set of minutes: 5 decisions recorded, 9 actions of which 4 have an owner and a date (44 percent), 3 owner only, 2 neither, and 6 discussion notes with no outcome. Show a rewrite of a vague line ('look into the budget') as 'Priya to send the revised budget to the team by Friday 14 June' and a one-page template.
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