Audit beginner Works with: Any AI

Meeting Load Audit

Table output Has example

Decide which meetings to keep, shorten or drop.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Audit my meeting calendar. A week of meetings with duration, attendees, purpose and whether I speak or decide: [MEETING_LIST]. My role and key deliverables: [ROLE_DELIVERABLES]. Focus time I need: [FOCUS_NEEDS].

Classify each meeting as decision, update, planning or social, estimate cost in hours, and recommend keep, shorten, replace with a written update, or decline. Draft polite wording for declining.

Return a table with Meeting, Value (1 to 10), Decision and Wording, total hours saved, and a rule set for accepting invitations.

Also suggest default meeting lengths of twenty-five or fifty minutes, agendas with decisions to make, and a monthly review of recurring meetings. Add a short script for asking organisers whether my attendance is needed and what outcome they hope for.

Then redesign my week with fewer, better meetings. Produce a revised calendar template showing protected focus blocks, a fixed time for administrative tasks, meeting-free periods, and a buffer after meetings. For the meetings I keep, suggest an agenda format and a goal for each. For the meetings I decline or replace with written updates, draft the message, a written update template and a decision rule for when a call is needed. Calculate the weekly hours recovered using my numbers and suggest how to use them on the deliverables I listed. Add a plan for discussing the changes with my manager, including the data from the audit and the outcomes I can promise. Include a review after four weeks to see which changes stuck, which caused problems, and how colleagues responded, with an adjustment plan.

Close by suggesting a small experiment I can run in the next two weeks to test the most uncertain recommendation before committing to a larger change.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Meeting table (invented, 9 meetings, 11.5 hours)
Weekly team sync, 60 min: decision 2, update 8. Value 4. Decision: shorten to 30 and use a written update.
Project steering, 45 min: decision 9. Keep.
Vendor catch-up, 30 min: I speak twice. Value 3. Decline; ask for notes.
Planning workshop, 120 min: value 7. Keep, ask for agenda.
Hours recovered from these two changes: 1 hour a week. Wording to decline: "Thanks for the invite. I won't add much here; could you send the notes and tag me if a decision is needed?"
Rules: accept only with an agenda and a stated decision.

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