Shared Password and Credential Practice Audit (No Secrets Shared)

Review how a team stores and shares credentials.

Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made

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Audit how my team handles passwords and credentials. Tools in use (password manager, spreadsheet, chat, email): [TOOLS_IN_USE]. Number of shared accounts: [SHARED_ACCOUNT_COUNT]. How new people get access and how access is removed: [ONBOARDING_OFFBOARDING]. Past incidents: [PAST_INCIDENTS].

Evaluate each practice against a simple rubric: unique credentials, storage in an approved manager, sharing method, two-step login, rotation after staff changes, recovery routes, and a record of who has access. Score each practice 1 to 5 and list high-risk habits (passwords in chat, a shared document, reuse across services). Make a table with Practice, Risk, Fix, and Effort. Provide a 30-day improvement plan, a short staff guide in plain language, and an offboarding checklist.

Do not ask for or include any actual passwords. Use descriptions only.

Add a scoring example with invented practices: shared spreadsheet of passwords scores 1, approved manager with unique entries scores 5, passwords in chat scores 1, two-step login on the main email scores 4, and the total of 11 out of 20 with the first three fixes. Include an offboarding checklist of eight steps.

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