Shared Accounts and Credentials Audit
Find logins used by several people and plan replacements.
Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made
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Find shared credentials. List of shared accounts, who uses them and why: [SHARED_ACCOUNTS]. Tools that could replace sharing, such as team plans or delegated access: [ALTERNATIVES]. For each, explain the risks (no accountability, hard to revoke, passwords passed around), propose a replacement (individual accounts, a password manager vault with access logging, or delegated access), and estimate the effort. Prioritise by the sensitivity of what the account can do. Return a table, a migration plan with dates and a communication to staff under 100 words that explains why the change is happening. Passwords must never be pasted into this chat. Add a worked plan with invented examples: a shared social media login used by four people, replaced by individual access through the platform's team feature; a shared mailbox password, replaced by delegated access; a shared supplier portal login, replaced by a password manager vault with access logging until the supplier offers named accounts. Estimate effort in hours for each and set a deadline. Add a communication that explains the reasons: accountability and the ability to remove one person without disrupting others. Add a closing section: after migration, change the old shared password, check logs for use of the old credentials, and record the date the shared account was retired.
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