Purchase Request and Approval Procedure Audit
Check authorisation and records for spending.
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Audit the purchase approval procedure. The written procedure and five recent purchases with requester, approver, amount and date: [PURCHASE_DATA]. Spending limits: [LIMITS]. Problems noticed: [PROBLEMS]. Check separation of duties, approvals before ordering, quotes for larger items, splitting of purchases to avoid limits, receipts matched to orders and storage of records. Identify delays that cause workarounds. Return a table with Purchase, Control, Gap (red, amber, green) and Fix, a simplified procedure, and a monthly review. This is a process review, not an accusation; fraud concerns go to the proper person [VERIFY]. Also suggest thresholds for different approval levels, how to handle emergency purchases afterwards, and how to review a sample of purchases each quarter. Add wording for a fair, non-accusatory conversation if a pattern needs explanation. Do not recommend products, investments or lenders. Explain what the numbers suggest and what they cannot show, and list the questions I should take to a licensed adviser. End with a one-paragraph verdict that a busy owner can read in thirty seconds: overall condition, biggest risk, first action and expected effort.
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