Procedure Change Control Audit
Check how updates to procedures are approved.
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Audit change control for procedures. Description of how a procedure is changed, approved and communicated, and three recent changes: [CHANGE_PROCESS]. Problems when old versions stayed in use: [VERSION_PROBLEMS]. Who must approve: [APPROVERS]. Check version numbering, approval records, training on changes, removal of old copies, and the link between incidents and updates. Identify changes made informally. Return a table with Change, Approved?, Communicated?, Old version removed? and Gap, a simple change request form, and a quarterly audit routine. Also suggest a single location for current procedures, a visible version and date on every page, and a rule that printed copies expire. Include a short briefing template for announcing a change to the people affected. Also check that training records are updated when a procedure changes, and that someone confirms the old version has been removed from the places where staff look. Add a sample change summary of three lines that readers can scan in seconds. Conclude with the evidence you would want to see in a month to be confident the main problem is fixed, and where I would look for it.
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