SharePoint Sharing Links and Access Requests Audit
Review how files are shared and who asked for access.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit sharing activity using anonymised data only. Data: sharing links created in the last 90 days by type (anyone, company, specific people), files and owners, external recipients, access requests and how long they took to answer: [SHARING_DATA]. Our policy: [POLICY]. Explain each link type in plain words and what it allows [VERIFY]. Calculate the share of links by type, links to sensitive files, links with no expiry, external recipients per site, and the median time to answer access requests, with arithmetic, and identify the sites with highest risk. For slow requests find the pattern: owners who are away, requests going to a mailbox nobody reads, or unclear approval rules. Propose changes: default link types, expiry, training, a clearer request process, and a service level of answering within two working days with a way to measure it. Return a table, three priority actions, a short guide for staff on choosing the narrowest link that works, and a message explaining better sharing habits. Keep the tone helpful, not punitive, and test any change on one site first.
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