Moving-In Condition Report Audit: Photos, Notes and Gaps

Make a thorough record of a rental's condition.

Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made

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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it (what [VERIFY] means).

Audit my move-in condition record. The inventory or report I have: [CONDITION_REPORT]. My photos and videos: [PHOTOS_AND_VIDEOS]. The lease clauses on condition and deposits: [LEASE_CLAUSES]. Date of move-in: [MOVE_IN_DATE].

Check that every room and item is recorded with a description, a photo, and the date. Create a table with Room, Item, Condition noted, Photo reference, Missing detail, and Action (ask landlord to add, take photo, write note). Identify vague phrases ('fair', 'used') and suggest precise wording. List often-missed items (inside the oven, window seals, mould spots, carpet stains, light fittings, meter readings, keys given). Draft a short message to send the landlord with the corrected report and a request for acknowledgement within the period in the lease [VERIFY].

Keep copies safely and note how and when the report was sent.

Add a worked rewrite: 'carpet used' becomes 'lounge carpet: 40 cm stain by the window, two small burn marks near the door; photos 14 and 15', and a short checklist for photographing each wall, floor and ceiling in a consistent order with the date visible.

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