QuickBooks Duplicate Transactions and Entry Errors Audit
Find double entries and typical data-entry mistakes.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit for duplicate and erroneous entries in QuickBooks. Transaction listing for a period with date, type, payee, number, amount, account and memo: [TRANSACTION_LISTING]. Look for the same payee, amount and date entered twice, invoices paid twice, bills entered and also paid by the bank feed as expenses, transposed digits, round-number entries without memos, transactions dated in the wrong period, and negative amounts that look like sign errors. Review method: sort by payee and amount, filter for identical pairs within seven days, check the bank statement for one payment or two, check whether a bill was both entered and paid from a bank feed, and attach support. Label each item certain or a question. Count each type and total the value affected; for example two payments of 480.00 to the same supplier on the same day in different accounts is a possible duplicate of 480.00. Priority score: value over a threshold (3 points), same payee and amount within seven days (3), no supporting document (2), entered by a different person from usual (1), round amount (1); review highest scores first, with three invented examples. Return a table (Date, Payee, Amount, Account, Possible issue, Evidence needed, Resolution) with six invented rows. Correct by voiding or deleting only with understanding and an audit trail, ask the accountant for closed periods, and keep a log of corrections (transaction, reason, approver, date) and a monthly count of duplicates found. Controls: check the match option before adding bank feed items, and review the uncategorised list weekly [VERIFY]. General education only: it is not accounting, tax or legal advice, and local rules vary, so end with the questions a qualified professional should answer for my situation [VERIFY].
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